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Fearrington Homeowners Association

Policy & Procedure
Reimbursement For FHA Material and Service Expense
(April 2006)

1. This policy is applicable for all goods and services paid by any FHA member where reimbursement for the expenditure is requested.

2. No reimbursement checks will be issued unless the FHA Expense Reimbursement Request Form is completely filled and accompanied by the applicable receipts.

3. Receipts should be for FHA material and services only and should not contain any personal expense items.

4. All requests for reimbursement from non-FHA Board members requires signed approval by a board member.

5. All requests for reimbursement by FHA Board members requires the approval of a second board member for expenses the board authorized limit of $250.

6. Each approved form is forwarded to the Treasurer for payment.


NOTE: FHA Expense Reimbursement Request Form is available in the FHA Office and on-line by clicking here.*

* This form is in PDF format for viewing and printing. For people with PCs, PDF Format requires Adobe Acrobat Reader which can be downloaded for free from the Adobe web site.

For those of you who are using Macintosh computers with an OS X operating system, the form should open automatically using the operating system's built-in Preview software.