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Archive Index DATE: January 4, 2005 PRESENT: Cynthia Jones, Tom Hauck, Edith Lange, Drew Bratton, Robert Flower, Ron Boyington, Ford Heath, Jim Pomroy ABSENT: Maggie Frantz, Bob Oram GUESTS: Louise Riley, Eamon Kennedy, Woody Shearin, Marilyn Band, Jim Granger, Don George APPROVED: February 1, 2005. President Tom Hauck called the 7:00 meeting to order. Resident Input (This information is out of order sequentially to the discussion of the meeting) Wellness Center @ Galloway Ridge. Louise Riley, #628, asked about using the wellness facility @ Galloway Ridge. Drew Bratton, Cynthia Jones and Jim Granger responded with the following information: There will be a letter sent to the FHA community outlining the capabilities of the facility, dues, tour schedule in Feb/Mar. Fearrington residents will be able to purchase a membership. If the capacity is not completely filled, memberships may be opened to the community at large. The question was asked regarding Fearrington residents using the transportation provided by Galloway Ridge to its residents. It is assumed that there would be a cost involved. This will be discussed with Galloway Ridge. Speeding problem. Don George, #135, asked about the issue of speeding. Tom Hauck responded that a newsletter article will appear and if vehicles don’t slow down, we may ask the Sheriff to monitor the situation and issue tickets if warranted. There is at least one school bus which drives very fast. Gathering Place Capacity. Marilyn Band, #647, asked about planning alternatives if the Gathering Place becomes too small to accommodate groups. The Board will look into this. Approval of Minutes A motion to approve the December board minutes was made by Ron Boyington and seconded by Jim Pomroy. The motion carried. Resolutions Fearrington Cares land The lease of land by the FHA to Fearrington Cares was extended to 99 years. The wording of this resolution was discussed by the FHA Board at a special 12/13/04 meeting. Jim Pomroy made the motion to approve this resolution, Robert Flower seconded the motion; the motion carried. (The full text of the resolution resides in the 2005 FHA Minutes file). Signature authority for CCB accounts Robert Flower, FHA Treasurer, read: It is hereby moved that the Resolutions contained in the Central Carolina Bank forms (held by Mr. Flower) designating signature authority for our accounts and safe deposit box at that Institution be adopted in their entirety and without change and that the Secretary of the FHA may certify and attest to these facts when and where necessary. Motion made by Edith Lange and seconded by Jim Pomroy. The motion carried. Vanguard Accounts Robert Flower, FHA Treasurer, read: It is hereby moved that the FHA Board confer authority to do all acts necessary to maintain the FHA Vanguard Federal Money Market Funds to the President, Thomas Hauck, the Vice President, Andrew Bratton and the Treasurer, Robert Flower. This authority to manage the said Vanguard Funds shall include but is not limited to making deposits, withdrawals, signing checks and doing any and all acts necessary for the use of these accounts in the best interests of the FHA. Further, it is moved that the signature of any one of the above officers will be sufficient on any transaction with said accounts. Motion for approval of this resolution was made by Ford Heath, seconded by Jim Pomroy and carried. 2005 Operating Budget Tom Hauck, FHA President, read: It is hereby moved that the attached budget (total income $118,600; total expenses $98,100; transfer to reserves at year end $20,500) based on annual fee of $92.00 per lot, which was approved as the Provisional Budget for 2005 at the November FHA Board Meeting, be approved and ratified by this Board as the Operating Budget for the Fiscal Year 2005. Motion for approval of the 2005 budget was made by Cynthia Jones and seconded by Jim Pomroy and carried. Treasurer’s Report Robert Flower, FHA Treasurer, described the information provided each month in 5 tables: Table 1 most recent month completed and booked. Table 2 YTD income and expenses vs. budget. Table 3 expenses broken down by category. Table 4 summary of account balances 2 CDs @ CCB, working checking account, 2 Vanguard accounts. Table 5 monthly summary which shows income and expenses, and is the report posted with the minutes in the mail kiosks and FHA office. Ron Boyington moved that the Treasurer’s report be accepted, Cynthia Jones seconded the motion and it was carried. The complete Treasurer’s report (cover letter plus 5 tables) will be filed with the Secy’s minutes. New Business Directors’ Handbook. Defines the duties of the members of the FHA Board. This has been a project in waiting for about 10 years. Cynthia Jones and Evy Barrow will work on getting this handbook up-to-date. Computer Committee. Forms will be distributed soon to gather information on Fearrington residents regarding emergency information. A database of this information will be compiled by a person from Chatham County Resource Center who will begin work 2/1/05. Gathering Place – Chatham County water expense has gone up considerably and there was discussion about a possible leak or if there was excessive water usage due to construction of Fearrington Cares building. Ron Boyington promised to check this out. Committee Reports Gathering Place. Edie Lange. January: 69 reservations. There was a heating problem in December which was fixed in 1 day. Phil Morse offered to donate a 7-8 foot ficus tree for the gathering place. The Board was pleased to accept this offer. Edie will contact Phil to bring it over and set it up. FHA Office et al. Drew Bratton. There were over 27,000 copies made in December, mostly for the FHA newsletter. Thanks to Bert Crouchley for his diligence in serving as manager of the FHA office. He has resigned and Pat Harkins is transitioning into this role with Bert’s help. Drew’s responsibilities also include the FHA Directory, and smoothing the transition of new residents, including Galloway Ridge, into the community. There will be a series of activities with Galloway Ridge and groups within Fearrington to provide seamless integration. Drew’s other duties include participation in Publications Committee, the Covenant and Concerns Committee, the Integration of Galloway Ridge Committee and the Emergency Response Committtee. Adjournment Ron Boyington made a motion to adjourn at 8:00 p.m.; Jim Pomroy seconded; the motion carried. The next regular board meeting will be on Tuesday, February 1, 2005. Respectfully submitted, Maggie Frantz, Secretary (via tape recording & hand notes) |
