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BOARD OF DIRECTORS
Fearrington Homeowners Association
JUNE 2005  MINUTES

DATE: June 7, 2005

PRESENT: Tom Hauck, Drew Bratton, Ron Boyington, Bob Oram, Maggie Frantz

ABSENT: Cynthia Jones, Edith Lange, Bob Flower, Ingram Austin, Bill Sommers

GUESTS: Dale Smith, Jim Granger, Pat Jackson, Elaine Alexander, Joyce Berg, Don Bonin, Richard Bird
President Tom Hauck called the meeting to order at 7:00 pm

Resident Input

Gathering Place Fees Dale Smith #105, asked the FHA Board to consider leaving the Gathering Place (GP) fee schedule as is because the GP provides the essence of FV: to draw people together and provide a service. The GP should be accessible to organizations so its use is maximized. When he was FHA President he introduced the term reserve funds and now feels that is the wrong term; rather, the term should be irregular needs that come along from time to time. The GP is so important to FV’s quality of life that it would be better for FV if we kept the rates as low as possible. Tom Hauck responded that the fee increase was kept as low as possible so as not to place a hardship on any organization. Ron Boyington stated that although there seems to be a great deal of money in the reserve. major repairs are needed throughout FV, not just the GP. These needs include replacement of mail kiosk, landscaping, as well as many others. Jim Granger #75 suggested the Board share some of this information with the residents so they can better appreciate the fiscal needs. He also suggested that the Board look into whether Galloway Ridge (GR) would allow the use of their auditorium and the cost involved. Joyce Berg said since RB Fitch built the GP and gave it to the FHA, that perhaps he would consider enlarging it or providing another building.


Theft of Signs Don Bonin #277 lent a sign to a neighbor to house for his tag sale; it was stolen. Mr. Bonin learned the identity of the person who took the sign and contacted the sheriff’s department who investigated the incident. Joyce Berg and Pat Jackson have also had signs taken down in FV, some as many as 4 times in one afternoon. Removing the signs is detrimental to all FV residents: the resident having the sale in lost sales, residents who cannot locate the sale and miss it, and residents who are inconvenienced because people come to their home in error. Tom Hauck indicated that the Board will be discussing this at the 6/13 working session and will write an article for the newsletter. The opinion was expressed that people may not realize that one sign per tag sale may now be placed in FV. This notice was published in the March newsletter.

Approval of Minutes

The May Board minutes were approved as published.

Treasurer’s Report

Tom Hauck reported for Bob Flower the April 30, 2005 information. April income $2,079. Expenses $7,355. The complete report including 5 tables is filed with the minutes of this meeting. The treasurer’s report was approved as submitted.

Committee Reports

Gathering Place (GP). Tom Hauck reported for Edie Lange that 44 reservations were made for June which is lower than the last several months. The fire marshal will inspect the Gathering Place 6/7/05. The Friday key person, Libby Coombs, is moving and Pat Aulik (283 Claymoor) will replace her.

Quality of Life Drew Bratton’s report as submitted:

Quality of Life programs I participated in during the month of May are as follows, These comments summarize the meetings or activities I participated in during the month.

Road Safety Committee -- This committee announces organizational changes this month. Jack Traywick steps down as Chair person. Guy Baird replaces him and Ann Deupree becomes Vice Chair. An active program of articles and promotional literature continues to alert all of us to the need to watch our speed in the community.

Asset Committee -- The work is now complete. All of the FHA land, and capital goods have been inventoried with estimated replacement costs. The data base will now be use to refine reserve estimates and forward thinking on insurance coverage. A HATS OFF for a job well done to all the members of this committee. Bob Flowers, Ron Boyington, John Custer, and Henry Castner.

Mail Kiosk – I would like to recognize a wonderful volunteer this month. Elaine Alexander. She has taken up the charge to neaten up and organize the FHA mail kiosks. We all can see her progress, clean bulletin boards, neat internal kiosk areas, excess paper and materials removed. Help us keep your kiosks clean, its so important to our community image, an area we all visit daily.

Service Meeting—Was held in the month of May. Attendees were: Phil Smith, Janice Hunt, David McGrain, and Charlie Riddle . Special visitor was Bill Sommers to review further the next steps on the Annexation and Incorporation project. The next meeting will be held in Sept.

25th Silver Anniversary. Committees are forming to date we will have a Communication, Social and Gathering Place set of committees all working to help stage and celebrate 25 years of successful resident governance.

FHA Office Activities. Pat Harkins, FHA Office Manager advises a total of 19,947 copies made. We still need volunteers for this summer. We have a new volunteer Carol Kurtz who has joined the office staff.
We will need more volunteers to hold the service, with printing and distribution of the FHA news letter. A short training program can bring any interested volunteer up to speed.

CPU- Contract Postal Unit. This committee consisting of Bob Flowers, Vince Collura and myself. We met several times in May to review exiting regulations, the postal proposed contract for the business owner of this unit as well as several other issues. The report was given to Tom Hauck in preparation of a Public hearing to be held this fall.

Wireless Computer Capability from FHA. GPlace-- Richard Bird and this computer team have come up with a program to offer the extension of computer wireless to the Swim Club. This after many hours of review, testing and arraying the correct equipment. This capability is now under review by the Swim Club Board.

Grounds & Facilities Report. Tom Hauck reported for Ron Boyington that 3 mail kiosks have been cleaned inside and out and with the residents’ and Elaine Alexander’s help he hopes they will remain clean. He has information about repairs to the smokehouse mail kiosk which will be discussed at the June working session.

Covenants Bob Oram reported that he, Paul Ising and Ingram Austin have drafted a non-compliance of covenant resolution process and have sent it to the service groups.

New Business

Final Resident Input

Jim Granger welcomed Elaine Alexander’s presence. He is concerned about how to handle the .1% of FV residents who are out of compliance. He suggested a resident group functioning under the FHA umbrella where violators appear in front of a group of their peers. We need to support the work the FHA Board is doing.

Adjournment

The meeting adjourned at 8:05pm The next regular board meeting will be on Tuesday, July 5, 2005 at 7:00 pm in the Gathering Place. There will not be an August FHA Board meeting.

Respectfully submitted,
Maggie Frantz, FHA Secretary